A BIM design review meeting should not be a live search session. The coordinator should prepare model evidence, issue context, options, risks, and recommended decisions before the meeting begins. This makes the meeting shorter and more useful.
Why This Matters
When teams open a federated model without prepared viewpoints or data, discussion becomes slow and unfocused. Decision makers need clear evidence: what the issue is, where it is, who owns it, what options exist, and what decision is needed today.
Practical Guidance
Prepare Viewpoints: Create saved views for each decision item. Include plan, section, 3D, and affected disciplines where needed.
Show Alternatives: If a routing or layout decision is required, prepare option views or sketches. Avoid asking senior reviewers to invent options during the meeting.
Record Impact: For each issue, identify impact on cost, schedule, access, safety, design intent, and downstream trades. Not every clash deserves the same attention.
Close with Ownership: Every decision should leave the meeting with an owner, due date, model action, and evidence requirement for closure.
Checklist
- Prepare saved viewpoints before the review meeting
- Bring options and recommended decisions for major issues
- Describe cost, schedule, safety, access, and design impacts
- Record owner, due date, model action, and closure evidence
LUA BIM LABS Insight
A good BIM review meeting is prepared evidence plus clear decisions. The model should support judgment, not replace preparation.
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